How to add an email signature in Outlook (2025)
Step-by-step guide to adding a professional email signature in Outlook desktop and Outlook for the web.
Step-by-step: adding your signature in Outlook
- 1
Open Outlook and click 'File' in the top menu
- 2
Go to 'Options' > 'Mail' > 'Signatures'
- 3
Click 'New' and give your signature a name
- 4
Paste your signature in the edit box
- 5
Set the signature for New messages and Replies/Forwards
- 6
Click 'OK' to save
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