How to create a professional email signature (complete guide)
Everything you need to know to create, design, and install a professional email signature from scratch.
How to create a professional email signature (complete guide)
- 1
Decide what to include — at minimum: full name, role, and one contact method. Add company, phone, website, and social links as needed.
- 2
Choose a consistent accent colour that matches your brand — you'll use this for dividers and link highlights.
- 3
Fill in your details in the generator above: name, role, company, email, phone, and website.
- 4
Toggle on the social profiles you want and paste each profile URL into the URL field that appears.
- 5
Add a photo URL or logo URL in the Media section if you want a headshot or company logo.
- 6
Click "Copy HTML" — your finished signature is copied to the clipboard.
- 7
Open your email client's signature settings and paste using Cmd+Shift+V (Mac) or Ctrl+Shift+V (Windows).
- 8
Send a test email to yourself and check it renders correctly on both desktop and mobile.
Ready to build your signature?
Use the free generator below — no signup, no watermark, ready in 60 seconds.
// what people say
Loved by people who send a lot of email.
"I've tried four of these things. signcraft is the only one where my signature actually looks the way it did in the preview after I paste it into Gmail."
Elena Marrok
Brand Director, Vector Studio
"Rolled it out across our whole firm in an afternoon. Forty-two lawyers, one consistent look, zero IT tickets. That's basically a miracle."
Samir Rahimi
Managing Partner, Lumen Law
"I was about to pay someone $400 to design this. Did it in three minutes. Tasteful defaults — that's what I'm paying for, and it's free."
Jordan Tellez
Independent Consultant